Microsoft To Do alternative
A Microsoft To Do alternative that goes beyond lists
Microsoft To Do is a fine free list app — until you want to see your week on a calendar, your project on a board or a timeline. Croniqs shows the same tasks four ways, in a calm, EU-hosted app that isn't tied to a big-tech account.
Why people switch from Microsoft To Do
Microsoft To Do does the basics well: quick capture, My Day, reminders, shared lists. But it is lists all the way down — there is no calendar view, no kanban board, no timeline. The moment you want to plan a week visually or track a project across stages, you are copying tasks somewhere else.
It also lives inside the Microsoft ecosystem: your tasks sit under the same Microsoft account as everything else, and the product roadmap follows Microsoft’s priorities, not yours. Croniqs is the opposite — a small, independent task manager with four views of the same tasks, funded by subscriptions and hosted in the EU.
Price & privacy at a glance
Microsoft To Do is genuinely free, and we won’t pretend otherwise — Croniqs can’t beat free on price. What’s different is the model behind the price: To Do is free as part of the Microsoft ecosystem, while Croniqs is funded only by its subscribers and stores your tasks in the EU.
| Feature | Croniqs | Microsoft To Do |
|---|---|---|
| Price | Free plan · Pro $3.99/mo | Free (Microsoft account required) |
| How it makes money | Pro subscriptions — nothing else | Part of the Microsoft ecosystem |
| Free plan | 1 space, unlimited tasksyes | The whole app is freeyes |
| Where your data lives | EU (Sweden), GDPRyes | Microsoft cloud (US company)no |
Updated July 2026 · checked on each vendor's own site.
Croniqs is subscription-funded with no ads, no ad trackers and no data resale — see how Croniqs keeps your tasks private and the full pricing breakdown.
Croniqs vs Microsoft To Do
| Feature | Croniqs | Microsoft To Do |
|---|---|---|
| List, calendar, kanban & timeline views | All in Proyes | Lists & My Day onlyno |
| Recurring tasks | Built inyes | yes |
| Reminders | Push & emailyes | yes |
| Natural-language & voice quick-add | Type or speak tasksyes | Smart date recognitionpartial |
| Labels & saved smart lists | Labels free; smart lists in Proyes | Hashtags & built-in listspartial |
| Outlook & Microsoft 365 integration | Google Calendar sync instead (Pro)no | Its core strengthyes |
| Shared lists | Light area sharingpartial | yes |
| Native mobile & desktop apps | Installable web app; native apps comingpartial | Windows, iOS, Androidyes |
Updated July 2026 · plans and features change — check each site for the latest.
Your tasks have outgrown flat lists — you want calendar, kanban and timeline views, saved smart lists and EU data hosting, from an independent app that isn't tied to a big-tech account.
You live in Outlook and Windows, want a completely free list app with native apps everywhere, and deep Microsoft 365 integration matters more to you than views or where your data lives.
Microsoft To Do alternative — FAQ
Is Croniqs a good Microsoft To Do alternative?
Yes — especially once your to-dos outgrow flat lists. Microsoft To Do is a solid free list app, but it has no calendar, kanban or timeline view. Croniqs shows the same tasks four ways, adds saved smart lists and voice quick-add, and is EU-hosted. There is a free plan, and Pro is $3.99/month.
Microsoft To Do is free — why switch to a paid app?
Croniqs has a free plan too, with unlimited tasks. The difference is the model: Microsoft To Do is free because it is part of the Microsoft ecosystem and requires a Microsoft account, while Croniqs is funded only by Pro subscriptions — no ads, no ad trackers, no data resale, and your tasks are stored in the EU. You pay (or don't) for the product itself, not with your place in an ecosystem.
Is Microsoft To Do being discontinued?
No. The consumer Microsoft To Do app continues. For work and school accounts, Microsoft has been merging To Do, Planner and Project for the web into the new Microsoft Planner — so if that reshuffling makes you want a small, independent task app that will stay a task app, Croniqs is built to be exactly that.
What does Croniqs add over Microsoft To Do?
Four views of the same tasks — list, calendar, kanban and timeline — instead of lists only, plus saved smart lists, labels, natural-language and voice quick-add, and Google Calendar sync in Pro. And a different home for your data: the EU (Sweden), under GDPR, with no ads or ad trackers.
What does Microsoft To Do do better?
It is completely free, has polished native apps on Windows, iOS and Android, and integrates deeply with Outlook and Microsoft 365 — flagged emails become tasks, and Planner tasks show up in one place. If you live in Outlook all day, To Do is hard to beat on convenience.
See your tasks in more than a list
Start free in seconds. Upgrade to Pro for $3.99/month whenever you need calendar, kanban and timeline views.
- Free forever plan
- No credit card
- EU-hosted